At the execution of a notarial act, clients often do not bring the printed copy of the draft act and the complementary documents they received from the notary in advance. The draft act is therefore usually reprinted in the notary office or projected on a large screen, so that all parties concerned can read it while the notary reviews and explains the documents. With crowdbeamer, that process can now be digitized to enable clients to read the draft act from a tablet close at hand. That not just saves the notary office a lot of time, it is also much more comfortable for every client.
Reviewing and explaining a notarial act.
As soon as a date has been fixed for the execution of a notarial act, it is customary to deliver a draft copy by post or by email to all parties concerned. All results of preliminary research are communicated as well, providing everyone with access to any information that is relevant to the act.
At the execution of the act, however, clients often do not bring a printed copy of the draft act and the complementary documents they received from the notary in advance. The draft act is therefore usually reprinted at the notary office, so that all parties concerned can read it while the notary reviews and explains the documents.
According to notary Dominique De Kesel “crowdbeamer makes this entire process so much more efficient, and a lot more comfortable for all clients. With crowdbeamer, I can smoothly share the draft act in an easy-to-read format with everybody present. As soon as I connect my laptop to the crowdbeamer device, each client can instantly read the draft act from one of the tablets available at my office. It’s therefore no longer needed to have my employees reprint all documents. That not just saves them a lot of time, it is also much more environmentally friendly.
Using the crowdbeamer app on a tablet, clients can closely monitor the act and even zoom in on details when needed. That is much more comfortable for everyone if you compare that to reading a printed copy or watching it from a distance on a widescreen display.”
Instantly providing additional information.
“During the review and the explanation of the draft act,” notary De Kesel continues “the notary will also clarify all results of preliminary research to all those present. Presenting these results on paper does not offer any added value since it’s impossible to have everybody consult those documents simultaneously.
With crowdbeamer, however, all documents can be shared instantly and digitally with each client. The cadastral report, the soil certificate, the urban planning certificate, the electrical installation certificate, the energy performance certificate, as well as any information on pre-emption rights or statutory easements of public utility can easily be shared on the tablets that my clients use.”
A digital file that can be consulted anytime.
Sometimes changes need to be made to the draft act during the execution at the notary office. The notary then includes additions, clarifications or adjustments of erroneous data in the draft act, with the agreement of all parties. Afterward, the final act is reprinted and delivered to all parties, so that they too have access to the latest version and know what they have signed at the notary office.
“With crowdbeamer, the notarial act is digitally reviewed and explained without the need for any paper,” notary De Kesel concludes. “After approval, only the final act will be signed by all parties and sealed by the notary. Each client can save that final act as a PDF and send it to their mailbox. If the results of preliminary research are added to that final act, everyone has a complete digital file that is available for consultation anytime afterward.”