Taking pictures during a conference? The Belgian Society for Aesthetic Medicine and Lasers just got rid of that.

Every year, hundreds of medical professionals take part in the conference of the Belgian Society for Aesthetic Medicine and Lasers (SBME-BVEG). This conference not only features traditional presentations but includes various medical demonstrations as well. The use of high-quality video recordings is essential to let a large audience join those live demonstrations. When looking for better solutions to share the live video recordings in real time with all conference participants, crowdbeamer was identified as the way to go.

Sharing medical demonstration videos with a large audience.

During the annual SBME-BVEG conference, Soapworks produces video recordings of the medical demonstrations and broadcasts them live via the conference room’s central projection display. “And although that works quite well,” says Jo Van der Beken, AV Consultant at Soapworks, “every year again, we see so many people using their smartphone or tablet to take pictures or make video recordings of what we broadcast on the big screen. That can hardly be comfortable for anyone, and it’s bound to produce low-quality images as well. We’ve always thought there should be a better way to share these recordings with the conference audience. Thanks to crowdbeamer, there is.”

Viewing demonstration videos directly on a tablet or smartphone.

According to conference organizer SBME-BVEG, crowdbeamer’s main benefit is that everyone can watch high-quality images directly on their own tablet or smartphone. It doesn’t matter whether these images relate to the video recording of a medical demonstration or a traditional type of presentation. Crowdbeamer streams all images via its built-in WiFi straight to the mobile devices of all conference participants.

Using the crowdbeamer app, the conference participants can not only view those images from close by. They can also take snapshots, add notes and then save all that on their own device. With crowdbeamer, all of them get to see the images in the same quality – regardless of their distance to the conference room’s central projection display. And thanks to the zoom function in the app, they can even clearly view the smallest details.

Suitable for an audience of any size.

During the SBME-BVEG conference, crowdbeamer was used during five parallel sessions. In each of the smaller conference rooms, one crowdbeamer device was sufficient to stream presentation and demonstration images to everybody present. In the largest room, where more than 250 participants were welcomed, a network of crowdbeamers was used to share presentations and video recordings with all participants.

An app that is super easy to use.

“Since this was the first time we used crowdbeamer during an SBME-BVEG conference, we worked closely with our AV partner Soapworks to provide all participants with practical information on the crowdbeamer app,” says Dr. Jean Hébrant, SBME-BVEG President. “For example, the conference brochure included a brief explanation of the possibilities offered by this free app, and how to install it. We also took steps to provide support for the app during our conference, but we quickly noticed that all conference participants found the app very intuitive to use.”

Securing sensitive information at the push of a button

During a medical conference such as the one organized by SBME-BVEG, it often happens that sensitive or confidential information is shared with the participants. Using crowdbeamer, the presenter can easily secure data at a push of a button. In doing so, images are no longer digitally shared with the conference participants (although they can still be displayed on the conference room’s central projection display).

A better service, thanks to crowdbeamer.

“First and foremost, crowdbeamer is a tool that enables us to deliver a better service to all of our conference participants,” says Dr. Hébrant. “More comfort during the conference is an essential part of that, as there is no longer any need to take pictures or make video recordings of the central projection display. Moreover, everybody receives the same high-quality images.

Thanks to the crowdbeamer app, all participants can build their ready-to-use documentation set on their own tablet or smartphone and take it home with them at the end of the conference.”